Itinerary
Design & Booking

Our most comprehensive offering

creating a unique itinerary for you

Our itinerary design involves researching the best accommodations, restaurants, activities, and logistics for your trip, then crafting a detailed daily plan with our personal recommendations and insider tips.

With Japan welcoming a record number of visitors in the past few years — the best experiences tend to book up fast. Ideally, we recommend starting your planning 3-6 months ahead to secure the accommodations and activities you want. Early planning ensures you get the best travel experience Japan has to offer! (Decided on a last-minute trip? We can help with that too).

A Collaborative Process

Our goal is to make a meaningful Japan experience tailored to you! We draw inspiration from your interests and needs, guide you through options from our global partners and trusted local networks, share an initial working document to track progress and overview your trip, then weave personal touches into a seamless, tailored itinerary.

We are all about open communication and are available via email, WhatsApp, Instagram DMs, or phone—whatever works best for you.

Final Itinerary Delivery

Your finalized itinerary is delivered as a live, shareable document, which includes:

  • Travel prep document including useful information for preparing for your trip to Japan

  • Flights and transfers

  • Accommodations

  • Activities, tours, and workshops

  • Dining recommendations and reservations

Design Fee

Our itinerary design service creates detailed, day-by-day plans tailored to your interests, pace, and priorities. Choose a full-trip itinerary for seamless planning, or select specific days for focused guidance while maintaining flexibility for independent exploration.

The service is $100 per day, covering our time, research, booking management and expertise. This non-refundable fee is confirmed upfront, and once we agree on the number of days, we'll invoice you through FORA with easy online payment.

We can accommodate short planning windows with an additional priority service fee.

Itinerary Sample
Itinerary Sample

The Process

  • A person with long hair wearing a baseball cap and backpack walking towards a traditional Japanese shrine with red wooden structure and green trees in the background.

    Fill out inquiry form

    This helps us get to know you a bit and what you’re looking for on your trip.

  • Person working on a laptop at a white table, with a flower in a glass, a stack of folders, and a mug on the desk.

    Discovery call with yutori team

    The kick-off to planning your trip!

  • Bird's eye view of a busy crosswalk with pedestrians crossing in various directions, marked by white striped lines on the dark asphalt. Tokyo.

    The Admin

    Review our terms & conditions and pay a planning fee if applicable. This step ensures we’re all on the same page.

  • A woman in a traditional Japanese kimono walking down a street in a small town, holding a red and white paper parasol, with shops on either side and a green forested mountain in the background.

    Planning Commences

    Yutori starts the planning process. The collaborative itinerary is shared with you.

  • Modern hotel room with a large window showing city buildings and a tall red and white communication tower. The room has a bed with white linens and a faux fur throw, small table with pink roses, and a sitting area with a round table and white chairs. There is a framed artwork on the wall and a floor lamp near the window.

    Main bookings

    Yutori will source, share and book accommodations, insurance, tours, transfers and attractions.

  • High-speed train at a train station platform with a modern, aerodynamic design and a sleek white exterior. Japan Shinkansen.

    Design daily itineraries

    Yutori finalizes daily plans and the smaller details (dining, local transfers, museums, shopping, etc).

  • A series of vibrant orange torii gates arranged in a row, creating a tunnel-like passageway with shadows cast on the ground, at Fushimi Inari Shrine in Kyoto, Japan.

    Final Run through call

    We will walk you through the itinerary, answer your questions and discuss any changes.

  • A man wearing a gray t-shirt and a black cap is riding an elevator. The elevator door is open, revealing a view of Mount Fuji in the distance with partly cloudy skies and some buildings and trees below. Shinkansen. Bullet train.

    Deliver Final Itinerary

    You receive your itinerary in a live, easy-to-access digital format. We provide on-the-ground support during your trip!

Return home
Return home

Let’s work together

Interested in planning your trip with us?

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